How do I schedule a tour?

Calling our office is the fastest and easiest way to schedule your guided tour. We generally schedule tours during our office hours; Monday through Friday from 9 am until 4 pm. Naturally, we must consider the time frames where our venues are unavailable for showing due to scheduled events. Sometimes this prohibits tour availability during the week and on most weekend dates.

If emailing is your only available form of communication, please send multiple available dates and times that may work to avoid multiple exchanges back and forth to info@cathedral-oaks.com

 

 

How do I calculate my total venue cost?

There are four items that contribute to the grand total for any event rental.

  1. Venue Rental Rate

    • This rate is variable based on which venue, date, and package you have chosen.

  2. Refundable Facility Deposit

    • This deposit is designed for incidental damage, excessive cleanup, or exceeding the contracted rental time. 

    • Refundable deposits will be processed within 30 days following the event

  3. Security Personnel

    • Cathedral Oaks Staff will schedule an off-duty Belton Police Officer for all events onsite.

    • Security is required for all events and staffing will be based upon the anticipated number of guests in attendance. 

  4. Optional Upgrades

    • There are additional items that some clients may prefer, including upgraded chair styles and services related to inclement weather that we offer. Since these items do not apply to all events these options are available as needed.

Please refer to our rates and general provisions here

 

 

Are there any special rates for holiday rentals?

For major national holidays, additional rates or terms may apply. If inquiring about a holiday date please contact our offices via phone

or email for your customized quote.

 

 

How do I secure my date?

To save the date at Cathedral Oaks Event Center, a payment equal to the greater of $1000 or 25% of the total rental would be due. 

To save the date at Magnolia House, a payment equal to the greater of $400 or 25% of the total rental would be due.

 

When is my balance due?

Our standard rental terms would include the initial save the date deposit due upon contracting and remaining balance due at 6 months prior to the event date. If you are booking less than 6 months prior to your event date alternate terms may available.

 

How do I make a payment?

We accept cash, check, cashiers check, money order, and all major credit and debit cards.

For any payments, you are welcome to come into the office during office hours.

Additionally, we also have a secure after hours drop box located at our office for cash.

To pay with a credit or debit card, you can simply call our offices. A 3.5% processing fee will apply to all card transactions.

You can also mail a check, cashier’s check, or money order to our physical address;

1312 Waco Road

Belton, TX 76513

 

What is your vendor policy and are there vendor fees?

We are fortunate to have an excellent network of local Central Texas event professionals that we will gladly refer you to. Upon contracting, a complete vendor list will be provided for your reference.

Regardless of whether you choose a vendor on or off our list, no vendor fees apply. 

 

 

What times are covered in my rental?

Dependent upon the package that you select, rentals will include 7 or 12 consecutive hour blocks of time. You may set your hours at any window of time you prefer. Rentals beginning as early as 9 am and concluding as late as midnight are considered standard times. Access prior to 9 am or after midnight may also be available. Additional rates may apply.

 

 

When can I schedule rehearsal?

If you have booked at two-day rental, often rehearsal is completed near the end of day one, with rehearsal dinner being scheduled on or offsite. If you have booked a single day rental, rehearsal may be done within the timeframes set for your rental at your final meeting.

Alternatively, at 30 days prior to your event, if there is not a rental on the day prior to your rental we can offer rehearsal time by the hour at the standard rate of $200 per hour.

 

Additionally, we find that our Cathedral Oaks Event Center clients enjoy hosting rehearsal and rehearsal dinner onsite at our smaller venue, Magnolia House.

 

Call to ask about special rates for multi day or multi venue packages.

 

What is your alcohol policy?

Cathedral Oaks allows clients to either provide their own alcohol or hire a full-service bartending company that will provide the alcohol. In compliance with state law and the Texas Alcoholic Beverage Commission, we require that all alcohol be served by a TABC certified bartender. For further details regarding alcohol service please contact our offices. A detailed copy of our alcohol policy will be provided upon contracting.

 

Can I schedule my engagement or bridal portraits onsite prior to my event?

Yes! With the rental of either Cathedral Oaks or Magnolia House for your event, you will have use of both venues and the indoor and outdoor spaces for one, 2-hour, portrait session.

This is a $300 value that we extend to our current wedding clients at no additional charge.

For all other portrait sessions, rates are booked with two-hour minimums at $150 per hour.

Please call our offices to schedule your private session today.

 

If you have any additional questions or need any further guidance, please feel free to contact us at (254-)939-OAKS

or send us a message here.

254.939.6257  |   info@cathedral-oaks.com  |  1312 Waco Road  Belton, Texas  76513  |  © Cathedral Oaks